Accounting Software
Contact: 971 50 4520649 (Raj) Mail: raj@sanisoft-it.com
3.1 Ledger creation
This system works with concepts
of ledgers and group of ledgers. A
ledger is the actual account head to which you identify a transaction. Ledger creation process is implemented in SME according
to accounting standards. Ledger is created and classified in three levels that
is Account Head>> Account Sub Head>> Account Group. Real time
example of this hierarchy is ASSETS>> CURRENT ASSETS>> DEBTORS.
3.2 Books of Accounts
Get your Balance Sheet at the
last voucher entered. Change the Date, and get it for any prior period with
respect to the fiscal year. Get instantly all books of accounts, and a wide
variety of business information and reports. Availability of comprehensive
accounts instantly is the hallmark of this system.
Balance Sheets, P&L Accounts, Trial Balances, Ledgers, Cash & Bank Books,
Sales & Purchase Registers are all available on demand up to the last
voucher entered. Almost all reports in this system are configurable by the
user. Alternatively, the same trial balance can then be displayed with details
of opening balances, debit's, credit's and closing balances - making it easy to
get the movement in any account.
3.3 Cash Receipts
Receipts are entered in Cash
Receipts transaction. Receipts can be entered in any currency along exchange
rate .For cross checking reference number is also provided to reference this
transaction with manual document.
3.4 Cash Payments
This transaction is
available to make some general type of payments like Petty Cash etc. Multi
currency option is also supported. For cross checking reference number is also
provided to reference this transaction with manual document.
3.5 Bank Deposit
This transaction is drafted
to deposit money to bank. In one transaction, amount from multiple accounts are
possible to be deposited in one bank account in any currency with exchange rate
provision. Manual reference option is also provided here.
3.6 Bank Payments
Payments by banks are
entered here. Like Bank Deposit transaction, SME makes possible to pay
amounts from one bank to multiple accounts at same time in one transaction.
3.7 Journal Voucher
JV is important transaction
in any financial system to support account adjustments and other financial
processes. SME also has Journal Voucher transaction to enter journal
entries. Journal Voucher transaction is quite flexible interface to allow user
to enter multiple Journal Voucher entries at same time drafting one
transaction.
3.8 Debit Note & Credit Note
Debit & Credit Notes are
drafted here in two separate transactions respectively. User can draft one note
where he will mention debit or credit account in master area and then list of
debit or credit accounts in detail area of transaction. There notes can be
generated using any currency after providing exchange rate if currency is
different from company Currency.
3.9 Inter Bank Transfer
SME has
option to transfer funds from one bank to another bank. It needs information
about bank from which funds are to be transferred and bank to which funds are
being transferred. This transaction can be referenced with manual document by
providing reference number.
3.10 Letter of Credit (LC)
LC based trading is possible
in SME.
LC based trading process in SME is designed and implemented in
comprehensive fashion to address all real time LC based trading processes. User
can find about all transactions to
draft all real time processes involved in LC based business.
LC can be opened in SME where
all information required to open LC in entered. This information includes Buyer
Bank, Beneficiary Bank, Currency, LC Amount, Expiry Date, LC Type and LC No
etc. Once this LC is opened then SME allows to generate Purchase
Order against this LC. SME will not allow to generate
Purchase Order more than LC limit but to keep this process flexible SME
makes possible to generate multiple Purchase Orders against one LC but still SME keeps
check that total worth of these Purchase Orders should not exceed from LC
limit. SME has option to extend LC Limit.
3.11 Letter of Credit Closing
LC has to be closed in SME once
purchase order is generated. While closing LC, bank charges are mentioned
there. SME handles bank charges with dynamic approach with provision
to define different types of bank charges in system and these charges are
available in system to be used in LC closing process. Once LC is closed then
required account entry is not needed to be post in accounts manually because SME
will automatically post entry in accounts. Closed LC will not available in
system to be used in any transaction.
3.12 Issue Cheque
SME has
Cheques Management module which enables user to issue and receive cheques to
from business entities. Cheques are issued in SME where required
information like Bank, to whom it is issued, issue Date and cheque No etc. Once
cheque is issued so SME considers it as PENDING
which means NOT CLEARED yet and it will be treated as liability. On
maturity date of cheque it can be cleared or bounced so its status can be
changed in SME and it will be removed from liability list. If cheque is
bounced then its accounts affect will be reversed and also it will be removed
from PENDING cheques list. New cheque can be issued in SME against previous
check which has to be mention while issuing cheque. SME preserve history of
all issued cheques issued in system and user can view them according to there
status to find out real status of liability in form of PENDING cheques or
amount paid in a particular tenure in form of Cleared cheques.
3.13 Receive Cheque
Received cheques are also entered
in SME.
Received Cheque relevant information like Bank, from whom it is received, receiving
Date and cheque No etc. Once cheque is received SME considers it as PENDING and it will be available in
system as EXPECTED PAYMENTS. On maturity date of cheque it can be cleared or
bounced so its status can be changed in SME and it will be removed from
EXPECTED PAYMENTS list. If cheque is bounced then its accounts affect will be
reversed and also it will be removed from PENDING cheques list. New cheque can
be received in SME against previous check which has to be mention while
receiving cheque. History of all received cheques is maintained by SME.
3.14 Ageing analysis
Track Party Accounts or Loan Accounts, payments, receipts or
adjustments against bills, on account and advanced payments and receipts. Accounts
receivable and Payable Statements, Party-wise statements of accounts, in-built
Reminder Letters, Age-wise analysis of bills are generated. This system gives
you the most comprehensive and complete out standings. You are in complete
control over all transactions - be it advances received or paid, bills, loans
or post dated cheques. You have
the facility of adjusting one cheque against multiple bills and vice-versa.
Age-wise analysis (on user defined periods) this system helps you keep tight
checks on outstanding by allowing you to setup credit limits and standard
credit periods for each customer. If the limit is exceeded, the invoice will not
be raised.
3.15 Budgeting
SME produces unlimited budgets and
periods, (for example, Original and Revised Budgets). This facility allows you
to track malafide changes, while making genuine corrections with unparalleled
ease through the Budgeted reports. It gives you the Actual when compared with
the Budgeted figure.
3.16 Bank Reconciliation
Reconciling the company's bank
account with the banker's statement is a fundamental and regular task of
accounting. This system has incorporated this feature in a remarkably simple
way.
3.17 Birds Eye View of Accounts
Zoom down from the balance sheet
or any report right up to the voucher level.
Tracking down and pin pointing entries were never so simple.
3.18 Multiple year reports
View information with financial
years or any period at any time! If you
want the sales trend over the last three years, get it. You can get a report from any date to any date, INSTANTLY!